Project Proposal for Girl's Lobby:

Girls Lobby 2021 Recruiting Project

October 9, 2020

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Erin Dunyon

Erin Cousins

Pauline Benavides

Jessica Matthews

OVERVIEW

We will help Girls Lobby by preparing recruiting and registration materials for their 2021 program year.

GOALS

1. Become familiar with Girls Lobby and the ways in which they accomplish their mission statement.

2. Use our existing background and skills in writing and document design to help Girls Lobby

3. Foster a sense of trust between group members and the organization through consistent participation, communication, and meeting of goals and deliverables.

4. Gain new skills as well as hone existing skills that we can apply towards other projects, classes, and jobs.

5. Learn how to collaborate remotely and coordinate online meetings.

SPECIFICATIONS

Our group will be using the Recruiting Strategy Timeline supplied by Girls Lobby to guide our timeline for deliverables.

Individual Responsibilities

• Erin Dunyon

  • Team Leader

    • Main Girls Lobby Contact

    • Google Drive Facilitator

    • Document Design / Editing

• Erin Cousins

  • Team Editor

    • Looks over documents before final submission

    • Makes sure everyone is contributing while maintaining an effective and cohesive writing style

    • Provides back-up should other team members be unable to perform their tasks

• Pauline Benavides

  • Team Secretary

    • Notetaker during online meetings

    • Posting notes on Canvas for group members to refer back to

• Jessica Matthews

  • Team Manager

    • Coordinates submission of assignments in Canvas

    • Reviews deliverables timeline, ensures projects are finished and submitted on time

TIMELINE

1. Project Proposal

We will have our project proposal signed by the Executive Director of Girls Lobby, Michaela Bevan, by October 12, 2020.

1. Registration Form Erin D

Our first deliverable will be creating a registration form for the 2021 Program based off of guidelines from Girls Lobby’s previous years and the types of information they want to collect. We will work closely with Impact Director, Britt Watts, on this project.

1. Teacher Correspondence Erin C

Because Girls Lobby representatives cannot go into classrooms this year, we will help reach out to teachers across Utah to encourage participation in the Zoom Q&As and the program.

1. Promotional Video Pauline

(POTENTIAL PROJECT) Girls Lobby is looking to create a new promotional video. If the organization decides to create a new video, we may help in the production and editing.

1. Refer-a-friend program Jessica

Girls Lobby will be especially reliant on social media this year due to the pandemic. We will work closely with the Communications Director, Brooke Lund, to help coordinate the content and schedule of giveaways and promotions.

Referrer- merch

Referee- discount

1. Coordinate Social Media Giveaways Jessica

See above.

1. Prepare Zoom Q&A

Girls Lobby will be doing a Zoom Q&A in lieu of traditional recruiting methods. We will lead the preparation, execution, and follow up of these live Q&As including registration, question/topic prep, and technical needs.

1. Execute Zoom Q&A

See above.

1. Edit Zoom Q&A recordings

After the Zoom Q&As, we want to make the recordings accessible for those who could not be in attendance. Our group will lead the editing efforts.

CLIENT AGREEMENT

Everything looks great! You seem to have split up responsibilities well and very clearly organized ideas and details. I’m interested in seeing what our specific timeline will look like as we move forward. I can’t wait to work with all of you as we gear up for our upcoming season!

Michaela Bevan - Executive Director

10-25-2020